Sharing your data

We take confidentiality at the surgery very seriously. Your personal information is held securely in our clinical system and cannot be viewed by anyone unless you have given us your permission.

The Doctors working at the practice are able to see all of the information held in your clinical notes. Administration staff can only view data according to their password level. At the basic level, this means such information as address. A different access level is required to view your prescriptions when you contact us for your repeat medication. Any disclosure of personal information is seen as an instant dismissal action.

There are times however when you may wish others to be in a position to view your records and have access to anonymous data.

Summary Care records:

A summary care record holds very basic information on the NHS spine database about a patient’s current medication, recent medication, any drug allergies and also their name, address, and date of birth. It does not hold any clinical records. The information can be made available in places such as Accident and Emergency departments and gives a Doctor very basic information about a patient in a secure and confidential environment. A summary care record is shared unless the patient chooses to opt out of sharing New contractual requirements from 1 April 2014 state that GP Practices should enable an automated upload of any changes to information included in a patient’s electronic summary care record on at least a daily basis.

Orchard Surgery (Kegworth and Gotham) uses a computerised clinical system that is fully compliant with maintaining the summary care records of its patients. Orchard Surgery currently uploads changes to summary care records on at least a daily basis and intends to continue to do so for those patients who have agreed to have a summary care record.

Orchard Surgery also intends to make available to patients secure access to their individual summary care record, using the clinical system already in place and following established data protection policies.

For more information on how information is shared please click on this link

GP2GP:

ELECTRONIC TRANSFER OF PATIENT RECORDS BETWEEN PRACTICES

Statement of Intent

New contractual requirements from 1 April 2014 state that Practices should make available a statement of intent in relation to GP2GP (the safe and effective transfer of patient medical records).

The Government requires all practices to use the electronic GP2GP facility for transferring computerised patients’ medical records between practices when the patient registers or de-registers (not temporary registrations) by March 2015.

Orchard Surgery (Kegworth and Gotham) uses a computerised clinical system that is fully compliant with GP2GP. Orchard Surgery is already using the GP2GP facility and intends to continue to do so for all transfers of computerised patient records, unless there is an issue with the receiving practice's computer system which does not allow or provide such transfers.

The NHS England information document on GP2GP can be viewed by clicking here